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accounts payable assistant

  • Accountancy
  • City
  • £25000 - £27000 per annum
  • Permanent
  • Full Time
  • BBBH49487
  • 23 May 2018
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The role of the Accounts Payable:

* To manage the processing and payment of supplier invoices relating to Direct Import purchases in a multi-currency environment.
* Develop key working relationships that include our external suppliers, internal trading teams and our shipping agents K&N.

Key Tasks:

* Ensure that all invoices are processed in an effective and efficient manner in order that payment is made in accordance with the agreed trading terms and conditions.
* Raising of telegraphic transfer payments.
* Monitor unpaid invoices in query with the trading teams - progress chase for resolution.
* To oversee and control the retrospective matching of the paid invoices to goods delivered.
* Monthly offset of all unresolved invoices older than four months against outstanding GRN's.
* Resolve all D.I. return debit notes and GRN amendments.
* Collate and report D.I. KPI's.
* Must maintain and report forecasts for future payments to enable the business to successfully predict the Company's cash/trade creditor position.
* Undertake the detailed reconciliation of the D.I prepayment account.
* Liaising with our shipping agents to ensure the correct paperwork has been provided by the suppliers, therefore containers can be cleared by customs and the correct duty is payable.

Technical Skills & Experience:

* Previous accounts payable experience is essential as whilst this role does not have direct financial responsibility, the spend to direct import suppliers annually is significant.
* Proven experience in a high volume processing environment.
* Ability to identify and resolve any issues to do with the non-payment of invoices, pricing differences and shipping queries; liaising with our trading teams and shipping agents as necessary.

Behavioural Skills:

* Well - developed interpersonal skills and customer focused.
* Strong verbal and written communication skills.
* To continually seek to improve processes and procedures to maintain high standards of efficiency.
* To confidently make day to day decisions on supplier and invoice queries knowing when to refer upwards for support.
* Good communication skills, both oral and written.
* Needs to be able to plan, organise and prioritise well, given the high volumes of workloads.
* Be able to listen and be open to challenge from all your stakeholders and the DI team.

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