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Executive Assistant - Mat Leave Cover jobs in Uxbridge

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executive assistant - mat leave cover

  • Administrative
  • Uxbridge
  • £25000 - £26000 per annum
  • Permanent
  • Full Time
  • GF 220518
  • 22 May 2018
  1. Jobs in London from Office Angels
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Main Duties

* Mail and diary management for the MD & Sales Director
* Managing the Service level agreement records with airlines
* Provide various reports and forecasting documents to sales director and Clients both scheduled and ad-hoc.
* Process administration associated with the sales and account management team.
* Maintaining the office and managing the telephones and mailboxes as required.
* Sending out Travel Alerts and Twitter updates to clients
* Keeping our website and client portals updated and maintained.
* Creating accounts on our CRM system and maintaining the data held.
* To be the EMS and QMS representative (ISO:14001 and ISO:9001 standards)
* Co-ordinating and Planning meetings (i.e Sales, Suppliers and Steering Groups)
* Organisation of events, exhibitions and familiarisation trips for clients and travel voucher creation
* Quarterly newsletter co-ordination and production with suppliers
* Maintaining office stationery and equipment
* Delivery and Production of Marketing material as required
* Management of Post and correspondence
* Inductions for New Starters and any other relevant or delegated duties required by your Line manager.

Software Packages used

* Update and document all activity on the CRM system (ACT)
* Social Media updates on Twitter
* Data reporting via Openbook
* Microsoft Office
* Maintenance of the website via Wordpress
* Variety of other software tools on an ad-hoc basis

Personal qualities and skills required

* Communicate effectively with both the operational and account management functions within the organisation.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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